A structured dossier for each employee — contracts, certificates, permits — with search that reads the documents, alerts before expiry dates bite, and controlled sharing with a full audit trail.
Vault organises records around people: open an employee and see their complete, categorised document history. New documents land in the right dossier, in the right category, from day one.
Vault’s search understands what documents say, not just what they’re called. Search for what you remember — "the certificate for the forklift training" — and get the document, ranked by meaning.
Certificates, permits and fixed-term documents carry dates, and Vault watches them. The right person is alerted before the deadline — with enough runway to act.
Role-based visibility governs who sees what; sharing is deliberate, time-bound where needed, and every access is in the audit trail. Two-factor authentication is available for the accounts that need it.
This is the part no filing system does. Switch on Aura access, and the agent answers questions using both your policies and the employee’s own documents — citing clause and page, deep-linked into the source in Vault. "What does her contract say about notice period?" becomes one question with one cited answer.
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Vault can run under your organisation’s own name and branding — your employees see your system, powered by Aura.
Book a demo and watch Vault turn a real document set into dossiers, categories and alerts.
